IRISmart File

Intelligent software for semi-automatic naming and classification of documents (electronic and paper)

Compatible with Windows
Windows 7, 8 and 10

Forget your everyday administrative hassles

Ideal for freelancers, microbusinesses and SME, IRISmart File will help you carry out long, slow everyday administrative tasks quicker than ever before. Anyone who wants to file a large amount of paper or electronic files into ordered folders quickly and efficiently will find this intelligent software to be a major ally. Whether you manage contracts, bids, medical certificates, minutes, legal reports or architectural plans – all of your documents are sorted semi-automatically on a hyper-structured, consistent basis, ready to be shared easily and retrieved quickly!

Supercharge your administrative tasks: easy, optimised filing of all your documents!

Naming & classification

Semi-automatic naming and classification of your files: sort your stacks of documents efficiently into specific predefined folders in no time! (local or Cloud storage)

Automatic creation of tree structures

Automatic creation, on the fly, of file storage tree structures, based on the root name of documents for easy and efficient filing

Lightning fast

Process your documents at speeds of up to 30 pages per minute; includes the ability to rename, file, index, and compress a significant amount per day by running parallel batches in the background

Automatic separation

Automatic separation of your various documents with blank pages: during scanning, insert blank pages between the documents you want to separate. IRISmart detects and creates automatic breaks exactly where you put them!

Export to the Cloud

Manage your documents from A to Z thanks to perfect integration with Cloud & DMS platforms: MS SharePoint®, BOX, Dropbox, Evernote, Google Drive and OneDrive

Create compressed and indexed PDFs

Optimised archiving and searching via automatic conversion of your compressed and indexed PDF documents on the fly, while maintaining perfect legibility of the text

Extensive import options

Able to import any type of document: image file (PDF, JPG, TIFF, PNG, BMP) as well as all your paper documents. With this new, optimised interface, you can assemble and rearrange them based on your own needs

Advanced image processing

Image processing tools for optimal integrated rendering: automatic image correction, cropping, separation (by blank pages), splitting multipage files,…

Intuitive interface so you can get started right away

  • Simple, refined design that offers you all the features you need to classify files efficiently
  • Optimal previews of your files: thumbnails that you can move, split and delete…
  • Import your documents into the software instantly with a simple Drag & Drop
  • Easy navigation among multiple batches of documents and different folder trees
  • View editable fields: content recognition on the fly, file configuration and free text fields
  • Helpful toolbars for publishing and image processing: image correction, adjustment, rotation, cropping, etc.

Intuitive and intelligent classification of all your documents

Semi-automatic naming & classification of files

Rapid, parallel processing of several batches of files (30 PPM)

Large selection of import formats

Compatible with most scanners (TWAIN)

Easy file archiving & retrieval

Integration of Cloud & DMS exports

Image publishing & processing tools

Discover the power of our modules

“Rename” module

This IRISmart File module enables you to rename all of your documents (paper or electronic), on the fly, according to your own needs by specifying the folder in which they will be stored individually (in compressed and indexed PDF format).

“Fill” module (/classification)

This second IRISmart File module enables you to file each document (paper or electronic) on the fly, on the basis of a predefined naming structure in a corresponding folder tree structure for easy retrieval.

Efficiently manage the lifecycle of your files

With IRISmart File, you can forget about stacks of disorganised documents, files recorded inconsistently, time wasted searching for specific contents or explaining to colleagues how to find a document in the archives, … and go straight to optimised organisation of your documents and folders!

Create specific folder tree structures, dedicated to each supplier, client, entity, or project… that you or your colleagues need to track.

These predefined folders will contain your different batches of compressed and renamed documents – information which can be retrieved from anywhere at any time.

IRISmart File will simplify life for you and your employees once and for all!

Take full advantage of the potential of your documents

Import, merge, split, etc.

Export to ultra-light compressed PDF

Create indexed PDFs automatically

IRISmart File - Resources

Technical information

IRISmart File is compatible with virtually any Twain-based Canon and I.R.I.S. scanner as well as with other brands of scanner.
IRISmart File is compatible with MFPs thanks to the Scan from Folders functionality.
Note: when using a Twain-based scanner, at least Twain version 1.9 or higher is required.

Interface languages English, Français, Nederlands, Deutsch, Espanol, Portugues, Italiano, Japanese, Magyar, Cestina

Minimum computer requirements

For Windows®
- 2GHz processor (32- or 64-bits)
- 4 GB RAM
- 5 GB free hard disk space

Recommended System Requirements Processor Intel i7 or similar. 2.6 GHz or faster (64 bits), with at least 2 cores.
8 GB RAM.
10 GB free hard disk space, preferably on a Solid State Disk drive.
Internet connection.

Supported Operating Systems Windows 7 (32 and 64 bit)
Windows Server 2012 (64 bits)
Windows 8 (32 and 64 bit)
Windows 8.1 (32 and 64 bit)
Windows 10 (32 and 64 bit)

Important note about Virtual Machines: some virtual machines running on a laptop or small computer may not be usable. Some scanners are not recognised properly and the IRISmart File installation may fail if the Virtual Machine is not up to date with the latest Windows updates. Also note that a Virtual Machine must have at least 4 virtual cores.

About OCR

OCR” stands for “Optical Character Recognition’’. This is the process whereby an image of a paper document is captured and the text is then extracted from the resulting image. Readiris 16 is an OCR software package that automatically converts text from paper documents, images or PDF files into fully editable files without having to perform all the tedious retyping work! The optical character recognition (OCR) technology used in Readiris 16 allows very accurate document recognition whilst preserving the original page layout.

Learn more about OCR software